Grantsburg Public Library - Mary Ann Erickson Memorial

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Meeting Room Requests

Have you read through the Learning Center and History Room Use Policy and are now interested in requesting to reserve one of the library spaces? Please click on the link below fill-out a room request form.

Learning Center and History Room Request 

Circulation Policies

All patrons must present their own card to check out materials or sign in for computer use. Family members may not exchange cards.

If a patron loses his/her library card, he/she should notify the library as soon as possible and request a replacement.  There will be a $3 charge to replace lost cards. 

Loan Rules:
  • 3 weeks for books and audio books.
  • 1 week for all movies and magazines, with a limit of 6 movies per family at one time.
  • All materials may be renewed once if there are no holds on that item.  Patrons can renew items by calling, stopping in, or logging onto our website with their library card number.
  • Reference books are not available for check out, unless you are granted special overnight permission.
  • Interlibrary loan materials are due the date indicated by the lending library.
  • only 6 DVD's or VHS's may be out on a single card

Fines and charges:

There is a 10 cent per day fine for overdue books, audio books, and magazines.  Fines for movies are $1 per day. A first notice is sent out after the material is due. If the material is not returned within one month, a bill will be sent out for the cost of replacing the material, including a service charge for processing, cataloging, and postage. 

Patrons who have been sent an overdue notice or who have accrued fines greater than $5 per card will be denied borrowing privileges and use of the computers until the materials are returned and the fines paid, or until the material is paid for if lost or damaged.

Damaged material:

If materials are damaged and judged by the library as unsuitable for the collection, the patron must pay the replacement cost.  A notice of these charges will be sent to the borrower. Once payment has been made, the damaged material will belong to the patron.

Meeting Room Policy and Request Form

All use of the Learning Center and History Room shall be arranged with the library staff at the library. Copies of the policy and request form are available at the circulation desk.



The Library Board of Trustees subscribes to the American Library Association’s Library Bill of Rights.  Article VI states:

Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

The library uses the meeting rooms for a variety of programing which promotes the library’s goals of public information, education, recreation and cultural programming.  In these programs the library presents a range of points of view and does not advocate a single approach.



The meeting rooms are a community resource.  The library board encourages the widest possible use of the spaces not-for-profit groups in the Grantsburg area for programs of an informational, educational, cultural or civic nature.

The rooms may be used by organizations or groups whose primary purpose is religious, commercial or for-profit.   See the regulations and rental fee schedule below. 

The library is in no way affiliated with the events scheduled in or agencies using the meeting room; it simply provides the venue for such events. 

This policy may be subject to change based on need or circumstance.  This policy may be subject to change based on need or circumstance. 

Room Accommodations

Learning Center:

The room may be configured in a classroom style to accommodate 55 people in addition to the speaker.

History Room: 

The library has a smaller room which may be reserved in advance.  This room is intended for quiet study or consultation by students and other community users.

General Regulations

The library board specifically prohibits the following types of uses of the community meeting room:

  1. Monetary solicitation; except for library, Friends of the Library or Village sponsored fund raising events
  2. Programs with the sole purpose of sales or profit
  3. Personal or family purposes
  4. Programs that interfere with the normal functions of the library

Groups using the meeting rooms must agree to meet the Americans with Disabilities Act (ADA) requirements and to provide requested accommodations for meetings or programs. 

  1.   Meetings must be open to any member of the public.



       1.      The library has priority in use of the facilities. 
       2.      Reservation of the facilities is on a first come, first served basis and conducted through the circulation desk at the library. No single group may have more than three (3) meetings reserved in advance, and no
                more than three (3) months in advance.
       3.      Spaces are often not available for use during regular library hours.  Arrangements may be made to utilize the Learning Center outside of library hours.

  1. For-profit and/or commercial entities may rent the Learning Center for $35/hour.  The History Room may be rented for $20/hour doing normal library hours only
  2. Not-for-profit organizations charging a fee for services may rent the large community meeting room for $10/hour.  Not-for-profit organizations meeting for informational purposes are not charged a fee 
  3. Donations are always welcome to offset the cost of maintenance and utilities.                                   
  4. A deposit fee of $100 and signed contract* must be submitted prior to occupancy of the Learning Center outside of library operating hours.   The deposit fee will be returned in full if the room is left in the same condition and set up arrangement as when the user took responsibility of the room. 

 Use of Facilities

  1. The groups using the room are responsible for returning the furniture to the standard configuration. 
  2. Groups must supply items such as napkins, plates & utensils. 
  3. Decorations, wall hangings, presentation materials or any other items may not be taped, stapled, glued or in any other way fastened to walls, ceilings or fixtures. 


  1. The library code of conduct must be observed at all times.
  2. Use of the room cannot be disruptive of the programs and activities of the library.
  3. No unlawful activity is permitted on library premises.
  4. No alcohol may be consumed in the Learning Center or History Room.

Cleaning & Damages

The community meeting room and restrooms must be left in the same condition and set up arrangement as when the user took responsibility for the premises; the library reserves the right to retain the users’ deposit if this is not the case.


In the event of any emergency the library reserves the right to cancel all reservations.



Learning Center and History Room request

Contact information

Name individual reserving space____________________________________________________

Address _______________________________________________________________________

Phone number _________________________    Email address ___________________________

Name of organization or business reserving space ______________________________________

Is this a non-profit organization? ____Yes   ____ No You may be asked to provide proof of non-profit status.



Reservation information

Date of Your Meeting _______________________           Begin ___________     End ___________

Description of meeting: ___________________________________________________________




Signature* ___________________________________     Date of Application ________________

*Individuals under 18 years of age must have request form signed by a sponsoring adult who must also be
present at the meeting.

Failure to comply with Grantsburg Public Library’s Learning Center and History Room policy will result in termination
of the violator's meeting room privileges.